PRIVACY POLICY
Effective Date: September 8, 2024
At Team New England Youth Academy, we prioritize your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, store, and safeguard your information. By using our website and services, you consent to the practices described in this policy.
01. INFORMATION WE COLLECT
We collect information when you:
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Make a donation
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Subscribe to our mailing list
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Submit an inquiry form
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Apply for a program
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Register for an event
PERSONAL INFORMATION
PERSONAL IDENTIFIERS
Personal information we may collect includes your name, email address, phone number, mailing address, and payment information for donations.
NON-PERSONAL INFORMATION
AUTOMATICALLY COLLECTED INFORMATION
We may also gather non-personal information about your use of our website, such as browser type, IP address, and the pages you visit. Device characteristics, access times, and referring website addresses are used to enhance our services and maintain website functionality.
COOKIES AND TRACKING TECHNOLOGIES
Our website uses cookies to improve your experience and track usage. You can manage your cookie preferences through your browser settings, though disabling cookies may affect some features of our site.
INFORMATION FROM OTHER SOURCES
We may receive information about you from third-party service providers who assist us with background checks, registration management, and processing donations.
02. HOW WE USE YOUR INFORMATION
We use your information to:
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Process donations and provide receipts
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Communicate updates, newsletters, and event invitations
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Respond to inquiries and manage program applications
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Improve our website and services
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Manage event registrations and participation
03. SHARING YOUR INFORMATION
All information collected is used solely for internal purposes and is only accessible to our directors and leadership team. We do not sell or trade your personal information. We may share data with:
SERVICE PROVIDERS
Trusted partners who assist with processing donations or managing our website. They are required to protect your data and use it only for the services provided.
COACHES AND STAFF
For internal use, such as team rosters including emergency contact information and health history.
LEGAL REQUIREMENTS
When required by law, or to protect our rights or the safety of users or the public.
SUCCESSORS
In the event of a merger, acquisition, or other asset transfer, your information may be shared as part of the transaction.
04. SECURITY OF YOUR INFORMATION
We employ industry-standard security measures, including encryption via SSL protocol, to protect your information. However, no transmission over the internet is completely secure.
05. DATA RETENTION
We retain personal information only as long as necessary to fulfill its intended purpose or as required by law.
06. YOUR PRIVACY RIGHTS
Depending on your location, you may have rights to:
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Access, correct, or delete your personal information
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Withdraw consent for data processing
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Object to certain uses of your data
To exercise these rights, please contact us at info@teamne.org
07. THIRD PARTY LINKS
Our website may contain links to third-party sites. We are not responsible for their privacy practices and encourage you to review their policies.
08. CHANGES TO THIS PRIVACY POLICY
We may update this policy periodically. Significant changes will be posted on our website, and we may notify you via email or through a prominent notice on our site. Continued use of our services indicates acceptance of the updated policy.
09. CONTACT US
For questions or concerns about this Privacy Policy, please contact us at:
PRINCIPLES
ACCOUNTABILITY
Team New England Youth Academy recognizes our responsibility for all personal information under our control. We are committed to protecting the privacy and security of this information.
IDENTIFYING PURPOSES
We will identify the purposes for which personal information is collected at or before the time of collection. This includes informing you of why we need the information and how it will be used.
CONSENT
We will ensure that we obtain your knowledge and consent for the collection, use, or disclosure of personal information, except where it is inappropriate or not required by law.
LIMITING COLLECTION
The collection of personal information will be limited to what is necessary for the purposes identified by the Academy. We will collect information through fair and lawful means.
LIMITING USE, DISCLOSURE AND RETENTION
Personal information will not be used or disclosed for purposes other than those for which it was collected, unless we have your consent or are required by law. We will retain personal information only as long as necessary to fulfill those purposes.
ACCURACY
We will ensure that personal information under our care is as accurate, complete, and up-to-date as required for its intended use.
SAFEGUARDS
Personal information will be protected by security safeguards appropriate to the sensitivity of the information.
OPENNESS
We will provide accessible information about our policies and practices relating to the management of personal information.
INDIVIDUAL ACCESS
You will be informed of the existence, use, and disclosure of your personal information upon request. You will have the opportunity to access this information and request corrections if necessary.
PROVIDE RECOURSE
If you have concerns about our compliance with these principles, you will be able to address them with the designated individual or individuals accountable for our compliance.
FREQUENTLY ASKED QUESTIONS
What personally identifiable information does TNE collect?
Team New England Youth Academy collects personal information from individuals when they register to join our organization, become a member, volunteer, make a donation, subscribe to our newsletters, or participate in our programs. The personal information we collect, whether verbal, written, or electronic, is voluntarily submitted by you with your express or implied consent. Express consent is given explicitly, either orally or in writing. Implied consent arises when consent can reasonably be inferred from your actions or inactions. We make every effort to clearly present the purposes and uses of the information we collect. All materials used to collect information will explain the purpose, need, and use in a manner that is understandable.
How does TNE use my information?
We use the information collected to understand how you would like to be engaged with our work and to send you communications that may be of interest to you, either electronically or otherwise. This includes sending newsletters, program updates, and donation appeals.
Who is collecting my personal information?
During various activities and events, Team New England Youth Academy staff, community-based groups, and support volunteers may collect personal information from participants (such as email addresses or addresses if you sign up at an event). We ensure that individuals, groups, or businesses acting on our behalf are aware of and comply with our privacy principles.
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When you provide personal information on our website, you are sharing it solely with Team New England Youth Academy, unless stated otherwise. Personal information is kept confidential, and access is restricted to authorized staff and volunteers who need it for the purposes for which it was collected. We have safeguards in place to prevent unauthorized disclosure or sharing.
With whom does TNE share my information?
As a general rule, we do not disclose your personal information externally except with your permission. We ensure that privacy protection clauses are included in contracts with individuals or organizations inside and outside our organization. We may share personal information with affiliated third parties or our agents for specific purposes, such as marketing, only with your consent.
What are my choices regarding the collection, use, and distribution of my personal information?
When you join TNE as a member, donor, or volunteer, you will have the option to receive specific communications related to our activities and to be informed about how your information will be used. You can opt out of receiving certain communications at any time.
How can I update, correct, or delete my personal information?
We value the accuracy of your information. If you need to update, correct, or delete any personal information we hold about you, please contact us by email: info@teamne.org
How does TNE protect my personal information?
We take steps to ensure your personal information is treated securely. We use industry-standard encryption technologies when transferring sensitive data on our website or through other means. Our information management systems are protected against loss, misuse, or alteration of data.
How is my privacy protected online?
When you visit our website, your privacy is respected. Any personal information collected is managed according to our privacy policy and protected by applicable laws. Our website may provide links to third-party websites; however, we are not responsible for the content or privacy practices of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.
Who can I contact if I have questions regarding how my personal information is treated by TNE?
If you have any questions, concerns, or complaints regarding our privacy practices, please contact:
Attn: Privacy Officer
Team New England Youth Academy
44 Wolcott Street, Dorchester, MA 02121