top of page

DONOR POLICY

Effective Date: September 8, 2024

ABOUT YOUR PRIVACY

At Team New England Youth Academy, we believe that when our donors contribute to our mission, they join our team—and we are committed to living up to the values that "Team" represents. As part of our team, your privacy is our priority. We are dedicated to protecting your personal information, and this policy outlines how we collect, use, and safeguard your data.

We collect donor information for the following purposes:

At Team New England Youth Academy, we believe that when our donors contribute to our mission, they join our team—and we are committed to living up to the values that "Team" represents. As part of our team, your privacy is our priority. We are dedicated to protecting your personal information, and this policy outlines how we collect, use, and safeguard your data.

We may collect your name, mailing address, phone number, email address, and payment information.  Additionally, we maintain a record of your donation history to assist with financial planning and legal compliance, including IRS requirements.

RECOGNITION AND REPORTING

With your permission, we may publicly acknowledge donations to celebrate your contribution to our mission. However, we will not disclose the specific amount unless legally required. Donors who wish to remain anonymous can request this by contacting us, and we will respect your preferences in publications like our Annual Report. ​We may also aggregate donor data for reporting purposes without identifying individual donors.

SAFEGUARDS AND SECURITY

Team New England Youth Academy implements multiple safeguards to ensure that your personal information is kept secure.

PHYSICAL SAFEGUARDS

Secure storage for physical records.
Restricted access to donor files.

TECHNOLOGICAL SAFEGUARDS

Password-protected databases.
Encrypted online transactions.

RECORDS RETENTION POLICY

Personal information is retained only as long as necessary to fulfill its purpose and to comply with legal requirements.

Team New England Youth Academy does not sell or trade donor information, nor do we send donor mailings on behalf of other organizations. Donor records are maintained only for the required duration to fulfill their purpose and meet legal obligations. We retain donor information only as long as necessary to fulfill its intended purposes and to comply with legal requirements. We will never sell, share, or trade donor names or personal information with third parties. Donor data is never shared for commercial purposes or on behalf of other organizations.

OPT-OUT AND COMMUNICATION

We strive to remain transparent and trustworthy. As part of our team, you have the right to opt-out of future communications at any time. Every mass email we send includes an "unsubscribe" option. Donors who opt out will be placed on our Board-Approved Discontinue Contact List and will no longer receive solicitations or mailings from us.

USE OF YOUR INFORMATION

The information we collect is used only for the following purposes:

  1. To complete your donation.

  2. To provide services you request and communicate with you about those services.

  3. To respond to inquiries or inform you of website updates.

  4. To send newsletters or notices, if you have opted in.

  5. To analyze trends, manage our website, and enhance user experiences.

When you make an online donation, your payment information is processed by a secure credit card processing company, which does not retain or use your data for any secondary purposes. We may also supplement your information with publicly available data, such as zip codes, to better tailor our communications to your interests.

DONOR LEGAL COMPLIANCE

While Team New England Youth Academy makes every effort to protect donor privacy, we may be required to disclose personal information when we have a good-faith belief that such action is necessary to comply with legal processes, such as a court order or other judicial proceedings.

CHARITABLE SOLICITATION DISCLOSURE

Team New England Youth Academy does not currently use any third-party entities for professional fundraising purposes, and as such, we do not engage in charitable solicitation through third-party organizations.

CHANGES TO THIS POLICY

Team New England Youth Academy periodically reviews and updates this Donor Privacy Policy to reflect evolving practices. Any updates will be posted on our website, and we may notify you via email of significant changes. By continuing to use our services after changes are posted, you agree to abide by the revised policy.

FINANCIAL INFORMATION

Team New England Youth Academy is a Massachusetts non-profit, non-stock corporation, recognized by the IRS as exempt from income tax under Internal Revenue Code Section 501(c)(3).

​

Team New England Youth Academy publishes detailed financial summary information in the form of our annual reports and IRS 990 Forms; this financial information can be reviewed here, or may be obtained by contacting us directly.

FOR INQUIRIES

If you have any questions or concerns about our Donor Privacy Policy, please contact us at: info@teamne.org

We are committed to protecting your privacy and honoring the trust you place in us as part of the Team New England Youth Academy family. Thank you for your continued support.

bottom of page